What is the importance of Job Analysis to the Selection Process?

Job Analysis is the foundation of Human Resources. A company must have complete knowledge of what a particular job entails in order to build a job description.

To conduct a job analysis, you will need to do the following:
-Make a task statement
-Task Dimensions
-Determine the importance of the task (essential functions)
-Determine what KSAO's are needed to perform the job
-Job content (job relations to other jobs)

The task statement describes the behaviors or work activities that an employee engages in while performing the job.
-Start with an action verb
-What the employee does
-What is being produced? What is the expected output?
-What materials, tools, procedures or other is to be used in order form the employee to focus on
their tasks?

Task Dimensions are optional but may provide important information.
-Characteristics
-Too many dimensions (if so, the employee might be working too hard)
-Groupings should make sense

Decisions:
- Determining the importance of statements
-What is the time spent doing the tasks that make up the job
-To be able to use information in disability or return to work situations.

KSAO's in order to perform the job:
-Oral communication
-Spread sheets
-Computer Skills
-Knowledge of office equipment
-Knowledge of employment law and recruitment practices (HR Generalist)
-Managers should have KSAO knowledge of his/her employee

Organization Chart
-Who reports to who?

An employee's KSAO's contribute to the individual's success and the employee's competency contributes to the company's success.

All in all, in order for a company to experience employee and company success, they must perform a job analysis so that they have the knowledge needed to hire correctly ensuring that the company will then be able to maintain a proper workforce.

D.Bille